Purchasing > Purchase Orders > Overview approved Purchase Orders

Function	Description	Further Information
Edit PO	Edit details.	Edit Details
Show	Show official report without sending.
Send	Send Purchase Order to supplier. After sending values will be booked into budget.	Send Document
Reject	Reject purchase order. PO will remain in system in folder “rejected”.
Delete	Delete purchase order. Please note: PO and all relevant documents (attachments, history, eventually created RfQs, requisition etc.) will be deleted completely from system and will no longer be available.
Set as Standing Order	Set the PO to the standing order list.	Copy from standing order
Distribute	Only available for POs (currently). Allows to copy PO to other/same ship. If no equivalent spare part is found on the destination site, all ship specific spare parts will be copied as free line item.
Split PO	Split selected items to new sub purchase order.
Switch Items to existing PO	Only available for PO (not for SO). Switch selected items to existing purchase order for same site. You can either copy or move items.
Rate Supplier	You can rate supplier assigned to PO directly from purchase module.
Show History	Access to the whole history of the selected purchase document including all associated documents (for instance, if you want to see the history of a purchase order, you have access to the history of the associated requisition too). The history is divided into several tabs for a better overview.
Create Data Transfer (without attachments)	Generates an unscheduled immediate data transfer without available attachments.
Create Data Transfer (with attachments)	Generates an unscheduled immediate data transfer with available attachments.
Attachments -> Attach	Add documents to requisition.	Add Documents
Attachments -> Show/Delete	Show all assigned documents with possibility to delete attachments.	Show/Delete Documents
Add Remark to History	Add remark manual to history of selected document.
Remove Link to Dry Dock Job Card	Remove link between dry dock job card and PO.
Link to Dry Dock Job Card	You can link PO to selected dry dock job card. PO will remain in open status – only a link between job card and PO will be stored. Link information is available in PO html overview.
Follow up / Pin to User Activities -> Follow up	Follow up for PO can be given.
Follow up / Pin to User Activities -> Clear Follow up	Follow up for PO can be deleted.
Rearrange Position	Position number of spare parts will be changed to numbering in sort order.
Check POs for merging	All on hold POs will be checked for merging with other POs.