Incident Reporting > Distribution of the reports

If all items (To Do items and corrective action items) are closed, the report can be distributed.

If a To Do item was assigned to a ship, this ship will automatically be on the distribution list.

If the report is distributed to other ships as well, those ships will only see the report as such without the To Do item.

Reports without items can be distributed immediately after approving in the office.

Reports can be distributed to the fleet using the Distribution features of the module (for read/review).

Reports that are specifically distributed for review will be allocated under folder “For Review” on board (folder “Fleetinfo” in the office).

A report under folder “For Review” has to be reviewed by the vessel within a defined time period. On the right side under ‘Distributing Sites’ you will see the date of distribution by the office and the due date for review by the vessel. When the report is reviewed (use button “Review”), the review date will be saved and the report will move to folder “Fleetinfo” (except for own report which will move to folder “Closed” on board).

Reports which are distributed for read will be closed in the office (Folder closed) and saved on board under folder “Fleetinfo”.

If all ships reviewed the report, it will be closed after data transfer.

You can also decide to close the report without distribution.