Purchasing > Purchase Orders > Overview on hold Purchase Orders

Function	Description	Further Information
Edit PO	Edit details.	Edit Details
Show	Show official report.
Update Quotation Number	An update of quotation number can be given.
Approve	Only available if company decides to have a "approved" folder. Approve purchase order. Any approval level will be checked. PO slides from “open” folder to “approved” folder.
Approve & Send	Only available if company decides to have no “approved” folder. Approving and sending PO to supplier in one step.
Back to RQ	As long as PO has not been edited and no RfQ is available you can undo creation of PO. Related RQ will be set as “approved” and will slide from “closed” folder back to “approved” folder. PO will be deleted.
Back to RfQ	As long as PO has not been edited and no RfQ is available you can undo creation of PO. Related RfQ will be set as “approved” and will slide from “closed” folder back to “approved” folder. PO will be deleted. A reason for undo has to be given.
Reject	Reject purchase order. PO will remain in system in folder “rejected”.
Delete	Delete purchase order. Please note: PO and all relevant documents (attachments, history, eventually created RfQs, requisition etc.) will be deleted completely from system and will no longer be available.
Set as Standing Order	Set the PO to the standing order list.	Copy from standing order
Distribute	Only available for POs (currently). Allows to copy PO to other/same ship. If no equivalent spare part is found on the destination site, all ship specific spare parts will be copied as free line item.
Switch Items to existing RQ	Only available for PO (not for SO). Switch selected items to existing requisition for same site. You can either copy or move items.	Switch Items
Split PO	Split selected items to new sub purchase order.
Switch Items to existing PO	Only available for PO (not for SO). Switch selected items to existing purchase order for same site. You can either copy or move items.	Switch Items
Rate Supplier	You can rate supplier assigned to PO directly from purchase module.
Show History	Access to the whole history of the selected purchase document including all associated documents (for instance, if you want to see the history of a purchase order, you have access to the history of the associated requisition too). The history is divided into several tabs for a better overview.
Create Data Transfer (without attachments)	Generates an unscheduled immediate data transfer without available attachments.
Create Data Transfer (with attachments)	Generates an unscheduled immediate data transfer with available attachments.
Attachments -> Attach	Add documents to requisition.	Add Documents
Attachments -> Show/Delete	Show all assigned documents with possibility to delete attachments.	Show/Delete Documents
Add Remark to History	Add remark manual to history of selected document.
Follow up / Pin to User Activities -> Follow up	Follow up for PO can be given.
Follow up / Pin to User Activities -> Clear Follow up	Follow up for PO can be deleted.
Rearrange Position	Position number of spare parts will be changed to numbering in sort order.
Change latest send date	Latest send date can be changed.
Check POs for merging	Check all POs to same supplier for merging.